Function Key Shortcuts
CTRL+ ALT+ CTRL+
SHIFT+ CTRL+ SHIFT+ ALT+ SHIFT+ ALT+
KEY Key Only Key Key Key Key Key Key
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F1 Get Help Context Go to Go to Display
or the Sensitive next previous MS
Office Help or field field System
Assistant Reveal Inform-
Formatting ation
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F2 Move Copy text Print Save Open
text or Preview command command
graphics command (File (File
(File menu) menu)
menu)
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F3 Insert an Change Cut to Insert Create
AutoText the the the an
entry case of Spike contents Auto
letters of the Text
Spike entry
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F4 Repeat Repeat a Close Quit Quit
the Find or the Word Word
last Go To Window
action action
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F5 Go To Move to a Restore Edit a Restore
command previous the bookmark the
(Edit revision document program
menu) window window
size size
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F6 Go to Go to the Go to Go to
next previous the the
pane or pane or next previous
frame frame window window
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F7 Spelling Thesaurus Move Update Find the
command command command linked next mis-
(Tools (Tools (Control inform- spelling
menu) menu) menu) ation in (Automatic
a Word spelling
source check
document turned on)
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F8 Extend a Shrink a Size Extend a Run a
selection selection command selection macro
(document (or
control block)
menu)
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F9 Update Switch Insert Unlink a Switch Run
selected between an field between GOTOBUTTON
fields a field empty all or
code and field field MACROBUTTON
its result codes from the
and field that
their displays
results the field
results
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F10 Activate Display a Maximize Activate Maximize
the menu shortcut the the the
bar menu document ruler program
window window
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F11 Go to Go to Lock a Unlock a Display Display
the next the field field Visual Visual
field previous Basic Studio
field code code
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F12 Save As Save Open Print
command command command command
(File (File (File (File
menu) menu) menu) menu)
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Keys for Working with Documents
Create a new document CTRL+N
Open a document CTRL+O
Close a document CTRL+W
Split a document ALT+CTRL+S
Save a document CTRL+S
Quit Word ALT+F4
Find text, formatting, and special items CTRL+F
Repeat find ALT+CTRL+Y
Replace text, specific formatting,
and special items CTRL+H
Go to a page, bookmark, footnote, table,
comment, graphic, or other location CTRL+G
Go back to a page, bookmark, footnote, table,
comment, graphic, or other location ALT+CTRL+Z
Browse a document ALT+CTRL+HOME
Cancel an action ESC
Undo an action CTRL+Z
Redo or repeat an action CTRL+Y
Switch to page layout view ALT+CTRL+P
Switch to outline view ALT+CTRL+O
Switch to normal view ALT+CTRL+N
Move between a master document
and its subdocuments CTRL+\
Keys for Formatting Characters and Paragraphs
Format Characters:
Change the font CTRL+SHIFT+F
Change the font size CTRL+SHIFT+P
Increase the font size CTRL+SHIFT+>
Decrease the font size CTRL+SHIFT+<
Increase the font size by 1 point CTRL+]
Decrease the font size by 1 point CTRL+[
Change the formatting of characters
(Font command, Format menu) CTRL+D
Change the case of letters SHIFT+F3
Format letters as all capitals CTRL+SHIFT+A
Apply bold formatting CTRL+B
Apply an underline CTRL+U
Underline words but not spaces CTRL+SHIFT+W
Double-underline text CTRL+SHIFT+D
Apply hidden text formatting CTRL+SHIFT+H
Apply italic formatting CTRL+I
Format letters as small capitals CTRL+SHIFT+K
Apply subscript formatting
(automatic spacing) CTRL+EQUAL SIGN
Apply superscript formatting
(automatic spacing) CTRL+SHIFT+PLUS SIGN
Remove manual character formatting CTRL+SPACEBAR
Change the selection to Symbol font CTRL+SHIFT+Q
Display non-printing characters CTRL+SHIFT+* (asterisk)
Review text formatting SHIFT+F1 (then click the
text whose formatting you
want to review)
Copy formats CTRL+SHIFT+C
Paste formats CTRL+SHIFT+V Format Paragraphs:
Single-space lines CTRL+1
Double-space lines CTRL+2
Set 1.5-line spacing CTRL+5
Add one-line spacing preceding a paragraph CTRL+0 (zero)
Remove one-line spacing preceding a paragraph CTRL+0 (zero)
Center a paragraph CTRL+E
Justify a paragraph CTRL+J
Left-align a paragraph CTRL+L
Right-align a paragraph CTRL+R
Indent a paragraph from the left CTRL+M
Remove a paragraph indent from the left CTRL+SHIFT+M
Create a hanging indent CTRL+T
Reduce a hanging indent CTRL+SHIFT+T
Remove paragraph formatting CTRL+Q
Apply a style CTRL+SHIFT+S
Start AutoFormat ALT+CTRL+K
Apply the Normal style CTRL+SHIFT+N
Apply the Heading 1 style ALT+CTRL+1
Apply the Heading 2 style ALT+CTRL+2
Apply the Heading 3 style ALT+CTRL+3
Apply the List style CTRL+SHIFT+L
Keys for Editing and Moving Text and Graphics
Delete Text and Graphics:
Delete one character to the left BACKSPACE
Delete one word to the left CTRL+BACKSPACE
Delete one character to the right DELETE
Delete one word to the right CTRL+DELETE
Cut selected text to the Clipboard CTRL+X
Undo the last action CTRL+Z
Cut to the Spike CTRL+F3
Copy and Move Text and Graphics:
Copy text or graphics CTRL+C
Display the Clipboard CTRL+C, CTRL+C
Move text or graphics F2 (then move the
insertion point and
press ENTER)
Create AutoText ALT+F3
Paste the Clipboard contents CTRL+V
Paste the Spike contents CTRL+SHIFT+F3
Copy the header or footer used in the
previous section of the document ALT+SHIFT+R Insert Special Characters:
A field CTRL+F9
An AutoText entry ENTER (after typing the
first few characters of
the AutoText entry name
and when the ScreenTip
appears)
A line break SHIFT+ENTER
A page break CTRL+ENTER
A column break CTRL+SHIFT+ENTER
An optional hyphen CTRL+HYPHEN
A non-breaking hyphen CTRL+SHIFT+HYPHEN
A non-breaking space CTRL+SHIFT+SPACEBAR
The copyright symbol ALT+CTRL+C
The registered trademark symbol ALT+CTRL+R
The trademark symbol ALT+CTRL+T
An ellipsis ALT+CTRL+PERIOD
The euro symbol ALT+CTRL+E Select Text and Graphics:
NOTE: Select text by holding down SHIFT and pressing the key that moves the insertion point.
One character to the right SHIFT+RIGHT ARROW
One character to the left SHIFT+LEFT ARROW
To the end of a word CTRL+SHIFT+RIGHT ARROW
To the beginning of a word CTRL+SHIFT+LEFT ARROW
To the end of a line SHIFT+END
To the beginning of a line SHIFT+HOME
One line down SHIFT+DOWN ARROW
One line up SHIFT+UP ARROW
To the end of a paragraph CTRL+SHIFT+DOWN ARROW
To the beginning of a paragraph CTRL+SHIFT+UP ARROW
One screen down SHIFT+PAGE DOWN
One screen up SHIFT+PAGE UP
To the end of a window ALT+CTRL+PAGE DOWN
To the beginning of a document CTRL+SHIFT+HOME
To include the entire document CTRL+A
To a vertical block of text CTRL+SHIFT+F8, and then
use the arrow keys; press
ESC to cancel selection
mode
To a specific location in a document F8+arrow keys; press ESC
to cancel selection mode TIP: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
Select Text and Graphics in a Table:
Select the next cell's contents TAB
Select the preceding cell's contents SHIFT+TAB
Extend a selection to adjacent cells Hold down SHIFT and press
an arrow key repeatedly
Select a column Click in the column's top
or bottom cell. Hold down
SHIFT and press the UP
ARROW or DOWN ARROW key
repeatedly
Extend a selection (or block) CTRL+SHIFT+F8, and then
use the arrow keys; press
ESC to cancel selection
mode
Reduce the selection size SHIFT+F8
Select an entire table ALT+5 on the numeric
keypad (with NUM LOCK
off) Extend a Selection:
Turn extend mode on F8
Select the nearest character F8, and then press LEFT
ARROW or RIGHT ARROW
Increase the size of a selection F8 (press once to select
a word, twice to select a
sentence, and so forth)
Reduce the size of a selection 
